by jorgegalindo on 5/15/24, 9:17 PM with 1 comments
by jorgegalindo on 5/15/24, 9:17 PM
The Lambda World team shared insights from their experience organizing the annual Functional Programming conference in Cádiz.
Key Takeaways:
Planning Essentials:
Define your target audience and tailor the event to their needs. Build a diverse, cohesive team with a shared vision. Establish a strong ideology and incorporate local culture.
Budgeting Basics:
Calculate expenses (food, venue, speaker costs, A/V, design). Set ticket prices considering sponsorships and attendee numbers.
Sponsor Management:
Understand company budget cycles and approach sponsors early. Research similar conferences for potential sponsors. Design appealing sponsor perks and maintain post-event communication.
Speaker Coordination:
Conduct background checks to ensure alignment with your conference’s values. Include clear deadlines in communications and ensure timely responses. Cover speaker expenses and offer travel booking options.
Attendee Engagement:
Foster open communication via emails, newsletters, and chat platforms. Use tools like Eventbrite, MailChimp, and Typeform for ticketing and feedback.
General Advice:
Delegate tasks effectively and prepare for last-minute issues. Stay humble, be nice, and handle conflicts with care. Pay attention to details to give the event a unique identity. Following these strategies, the Lambda World team successfully organized a meaningful and enjoyable conference supporting the local economy and community.