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Make better decisions with fewer online meetings

by bjuly on 9/8/22, 4:39 PM with 51 comments

Hi! I am the cofounder TopAgree. We have created TopAgree to help teams make faster decisions with fewer meetings. My friend Linus and I are developing it together because we often don't make the important decisions until the last five minutes of a meeting. And then, unfortunately, we often make the wrong decisions. I have a big request for you: Please comment when you like to test the product and give us feedback. Thanks so much! Kind regards, Bastian
  • by dang on 9/9/22, 12:42 AM

    This is not a valid Show HN. Please read the rules: https://news.ycombinator.com/showhn.html.

    I've taken "Show HN" out of the title now.

  • by wcarss on 9/8/22, 8:43 PM

    A feature suggestion: a way to list specific possible outcomes, and have pros/cons/questions/votes relate to them.

    In the "We will open a new office in Amsterdam" example, it's expressed as just a yes/no situation, but peter@acme.corp is seen asking a question which is really an alternate potential outcome. It seems like a whole separate "decision" would need to be made for that, with its own pros/cons/questions, which would be very clunky compared to having that alternative discussed in the same place.

    A different instance of something similar came up for me recently. I lead a small team and a member of the team is temporarily in a far flung timezone. We normally have a team meeting at a specific time which is very inconvenient in this far timezone, but moving to any convenient time would inconvenience the rest of the team. I considered a few options and ran a small poll, proposed a new meeting time for some of the meetings, and everyone on the team hated the idea, so we fell back to having it at its normal time.

    I think a tool like this could have been very helpful for listing out 3-4 possible options and allowing people to express specific pros/cons for each of those. We might have ended up at a more optimal situation, but instead we ended up with the one that was simplest to express, discuss, and agree on.

    All that said: even with that feature, I am not sure I would pay for this tool. I feel like the friction of introducing "a tool" for things like this, with accounts and signups and seats and process and payments -- it just isn't worth it for the pain it would solve for me. I feel the pain, but I'm not convinced I should pay someone to fix it, or that doing so would really make things better. I also feel (as a shitty developer customer would) that I could build this or something that gets me 60% of the way there for free, or accomplish it via existing mechanisms in slack/the team wiki, where my team already lives.

    (but, don't listen to me -- prove me wrong!)

  • by maliker on 9/8/22, 8:11 PM

    I think you're working on a super important problem. Having moved from a software company to a political organization, this kind of thing drives me crazy. Used to be hey, what's the most critical issue and who's working on it and what's the latest status: oh easy just check the company-wide bug database. Now in a politics org: first track down 15 vague email threads, go to 3 different meetings which are 90% chitchat, get yelled at for not working on some other thing that's deemed higher priority. Making serious workflow management palatable to non-software organizations would be a huge win.
  • by codingdave on 9/8/22, 5:47 PM

    It is an interesting idea - you definitely have hit on a problem area. I don't think you have the correct solution. But that isn't a bad thing -- I think the process of launching this, and listening to feedback will allow you to find the correct solution. As long as you adapt to the feedback and don't come into it with ego, it should be an interesting journey.
  • by awkwardengineer on 9/8/22, 11:30 PM

    highly recommend a few books if you haven't read them yet. plenty of of ideas to steal from there:

    from "Decisive: How to make better choices in life and work" https://www.amazon.com/Decisive-Make-Better-Choices-Life/dp/..., you might be presenting a false choice at the top. Is there a feature to prompt people to propose alternative paths?

    from "How to Decide" https://www.amazon.com/How-Decide-Simple-Making-Choices/dp/0..., can you add a feature to list options and assign probability and cost weightings? (essentially risk/probability/impact scoring)

  • by synu on 9/8/22, 5:58 PM

    I built something similar. It didn’t really work as a business (or at least I wasn’t able to make it work) so I open sourced it: https://github.com/async-go/asyncgo

    If there’s anything useful there feel free to scavenge, or if you’d like to talk about what I learned trying to build it let me know.

  • by curious_cat_163 on 9/8/22, 5:59 PM

    Good idea. Two things:

    1. Usually, there is a larger context to decisions. Have you considered integrations around tying these decisions to frameworks like OKRs?

    2. Usually, decisions require some form of execution. Execution also makes decision matter. People within an org should feel like not only they were heard, but when the final decision was taken by its owner, there was some form of action taken as a follow up. Sometimes the follow up would be merging some code in a git branch. Sometimes the follow up would be calling a lawyer and discussing long-term consequences. In any event, people should be able to see that something happened as a result of their input, within your UI. :)

  • by soco on 9/8/22, 6:06 PM

    I like the idea a lot. However, putting my company data - contacts info included - in some cloud makes me uncomfortable, so please comment or add somewhere information about how you (plan to) solve things like security and privacy.
  • by andix on 9/8/22, 5:33 PM

    Does it integrate into MS Teams? Or some other established enterprise platform?

    Otherwise it’s really hard to introduce it to a corporation, where it’s probably most needed.

  • by akrolsmir on 9/8/22, 6:49 PM

    Hey! I like the idea of this a lot; oftentimes in team standups, I feel our discussions would benefit from a clear issue owner, as well as the space for others to give feedback.

    I might suggest trying other more granular voting systems instead of just up/down voting: 5-star voting, set number of points, or my personal favorite: prediction markets! A prediction market makes participants calibrate how much they believe in a particular choice, and also makes a clear ledger so everyone can get a sense of how often they have been correct in the past.

    Here's one example of a market we set up for informing an important decision (which database our site would use): https://manifold.markets/Austin/what-database-will-manifold-...

  • by jitl on 9/8/22, 6:26 PM

    We’ve found decision logs and our structured “RFC” process quite useful at Notion. The extra structure from a dedicated SaaS for this could be helpful. But to me the Pro/Con voting system seems like it’ll work only for Go/NoGo binary choices. What about selecting the best option from a suite of candidates?
  • by igetspam on 9/8/22, 5:13 PM

    How does one get access? I've written CAB processes for this in the past and I'm not sure doing it robotically will be an improvement in that but I'd be happy to take a look. I just put my email on the early access list.
  • by tpoacher on 9/8/22, 9:16 PM

    The best meeting tool I've ever seen is the John Cleese video "meetings bloody meetings".

    Find a way to include all five summary points at the end of that video into your product, and you'll have a winner.

    Right now I see you only addressing one of them, maaaybe two.

  • by l7l on 9/8/22, 5:35 PM

    Hi HN family

    I’m Linus, the other founder of TopAgree. We’re super excited to launch our beta today!

    Why we built TopAgree Like many of you, we had lots of daily meetings. But with us, there rarely was a clear meeting agenda, or it was not followed, or even if so, someone was not prepared to make a decision. It often was a mix of private chat followed by opinionated discussions, ending in bad last-minute compromise decisions that were not actionable.

    So we went on a journey to talk to experts and heavy users to find out if they figured out what we failed at. This is what we have learned about remarkable decision-making: - Providing relevant background and reason - Diverging - independent collection of alternative decisions and ideas - Converging - weighting ideas and choosing the best - Have a clear decision that is actionable

    How TopAgree can help you? Automated process: TopAgree nudges all stakeholders so that you meet your deadlines Decision cockpit: All the information you need to decide in one place Decision log: Easily access all previous decisions

    TL;DR: If you want to have faster and better decisions, get early access to TopAgree!

    We are super excited to hear what you think!

    Best wishes

  • by yoyopa on 9/9/22, 12:41 AM

    this is absurd. you can't boil everything down to a simple statement and upvotes/downvotes. irl, it's also very important to avoid paper trails and be able to deny things and forget things.
  • by playingalong on 9/8/22, 5:45 PM

    A side comment:

    I think you don't stand a chance to have a substantial customer base in Scandinavia. Their decision making process is by iterative consensus. You hold the meetings on the topic until there is a collective agreement for unanimous decision. If there is not, you hold another meeting in a few days.